STDP AO 7.2 Space R&D - Small businesses

Announcement of Opportunity

Publication date: June 28, 2022

Application deadline: September 2, 2022

3.1 Eligible recipients

Eligible recipients are limited to small for-profit and not-for-profit organizations established and operating in Canada (up to a maximum of 50 employees), excluding academic institutions.

Multiple eligible recipients can collaborate on the same project through a partnership, where all partners are all jointly and severally (solitarily) liable in the contribution agreement and are all considered funding recipients.

3.2 Eligible projects

The CSA's Space Technology Development Program (STDP) aims to support the strengthening of industrial capabilities (new concepts, products and/or know-how) related to basic R&D of space technologies (space and/or ground segment).

Eligible projects do not include the following development as they are or will be supported through other funding opportunities:

• Application development related to Earth Observation data, Satellite Telecommunications data, and Global Navigation Satellite Systems (GNSS) data
• Development of space-related medical technologies

Projects aiming at Technology Readiness Levels (TRL) higher than TRL-6 are not eligible.

Any logical breakdown or combination of project phases can constitute a funded project. However, breaking down a project into numerous phases to obtain more than the maximum contribution in this AO is not allowed.

Furthermore, if a proposal is for pursuing a standalone R&D funded in another awarded contribution (past or ongoing), the proposed follow-up R&D, even if funded in a new contribution agreement, is considered another phase of R&D of the same G&C project which the program has a cumulative limit of $5M. If the maximum funding for one project is not reached, the completion of a funded phase does not automatically guarantee funding of the remaining phases.

3.3 Links to CSA priorities

This AO focuses on the CSA's priority of building capabilities and positioning Canada's commercial space sector to help grow the economy and create the jobs of the future. It will support projects that aim to develop new concepts, products and/or know-how. Industrial capability building therefore encompasses all projects aimed at strengthening the industry core capabilities with particular focus on developing its people and technologies.

3.4 Links to program objectives

This AO supports the Space Technology Development Program (STDP) objectives to support innovation for the growth of the Canadian space industry and to reduce technological unknowns. Projects also address the Space Capacity Development Program (SCDP) objective to increase space and market readiness for both science and technologies to be flight-ready for space missions. This AO also contributes to the following objectives of the CSA Class G&C Program: To support the development of technologies relevant to Canada; and, To foster the continuing development of a critical mass of highly qualified personnel (HQP) in Canada.

3.5 Basic R&D definition

Eligible projects supported under this AO must comply with the following definition for basic R&D by providing the required justification within section 5 of the Application form:

"Any pre-commercial technology activities that are carried out to resolve unknowns regarding the feasibility of space concepts in the space sector."

The following due diligence process will be applied to determine whether projects are compliant with this definition. To that end, justification to be provided in section 5 of the Application form should:

• Quantify the technical objectives being sought and must describe how the expected results will be measured;
• Clearly state which technological unknowns are proposed to be answered;
• Clearly state the working hypotheses behind solving the unknowns and describe how plausible it is anticipated to solve these unknowns;
• Demonstrate that the proposed project consists of more than ordinary engineering or current operations; and
• Substantiate the current TRL and the proposed TRL expected to be reached.

The following TRL definitions must be used:

TRL 1

Basic principles observed and reported

TRL 2

Technology concept and/or application formulated

TRL 3

Analytical and experimental critical function and/or characteristic proof-of-concept

TRL 4

Component and/or breadboard validation in laboratory environment

TRL 5

Component and/or breadboard validation in relevant environment

TRL 6

System/subsystem model or prototype demonstration in a relevant environment (ground or space)

Basic R&D activities supported under this AO shall be undertaken in Canada unless it is essential to the success of the project.

4.1 Required documentation

The application must include the following:

• A completed original Application form signed by the duly authorized representative;
• The résumés of each team member responsible for managing the project and key technical personnel. The résumés should be limited to two pages with only information that is relevant to the application.
• Proof of incorporation or registration and a copy of the document(s) confirming the legal name of the applicant;
• Letters from other funding contributors confirming their contributions, if applicable;
• Letters of intent, if applicable;
• Letters of support, if applicable;
• The Declaration on Confidentiality, Access to Information Act and Privacy Act form signed by the duly authorized representative (refer to the Applicant Declaration on Confidentiality, Access to Information Act and Privacy Act section included in the application form);
• For organizations in Quebec, M-30 Supporting Documentation form completed and signed by the duly authorized representative (refer to the M-30 form for organizations in Quebec included in the application form);
• If the project is executed through a partnership, a completed original Partner Application Form for each partner, signed by the duly authorized representative of the partner. Partner application forms are to be submitted in paper and in PDF.

The documents must be combined in a single PDF-formatted file, in the same order as presented above with all security features disabled. The application form and supporting documents must be included in the file as a searchable PDF-formatted document (PDF/A-1a format preferred). If there are any accessibility issues with the submitted PDF file, all consequences reside with the applicant.

It is the applicant's responsibility to ensure that the application complies with all relevant federal, provincial/territorial and municipal laws and regulations.

The applicant must keep one hard copy of all the original documents above. The CSA may require applicants who successfully passed the evaluation stage described in Section 5 of the AO to send a hard copy of their complete application with the original documents.

Additional governing documents might be requested in a later phase of the evaluation process.

Company financial statements for the last two years and the most recent interim results will be requested, in a later phase of the evaluation process, as a condition to signing a contribution agreement. It is not required to submit financial statements with the application.

4.2 Submit the completed application electronically

• Submit an account creation request using the Electronic Proposal Portal. Please note that Google Chrome is the browser of choice for submissions. Supported browsers are Google Chrome and MS Edge.
• In the "Proposal title" field of the Electronic Proposal Portal, please use the following formatting standard: STDP AO72_ Name Of Organization_Short project name (e.g. STDP_AO72 _SpaceCompanyA_OpticalSensorDevelopment).
• The "Applicant" section should contain the information for contact person listed in the application form.
• Allow up to 72 hours for the CSA to send an email confirming the account creation as well as instructions (user guide) on how to access the platform. It is strongly recommended that the account creation request be submitted no later than July 28, 2022.
• Using the temporary password assigned by the CSA, login to the secured portal to upload protected documents.
• Please refer to the user guide for instructions on how to securely upload documents.

Please note:

• If technical issues related to account creation or electronic submission cannot be resolved, applicants must submit their application by mail. Applicants are strongly encouraged to upload their complete application well before the submission deadline;
• Applications must be submitted (successfully uploaded) by the applicants no later than September 2, 2022 at 1:00 p.m. (ET).
• The onus is on the applicant to ensure that their application is complete and that all documents are uploaded on the Electronic Proposal Portal within the prescribed deadline;
• The CSA is not responsible for any delays under any circumstances, and will refuse applications that are received after the stipulated deadline;
• Hand-delivered applications will not be accepted;
• Applications sent by e-mail will not be accepted;
• Applicants are asked to not send their application both electronically and by mail or courier service. If multiple applications are submitted, only the latest valid version received will be considered;
• Incomplete applications will not be considered.

4.3 How to submit an application by mail or using a recognized courier service

The applicant is encouraged to submit their application electronically following the instructions provided in Section 4.2 of the AO. However, if the applicant is unable to submit their application electronically, please communicate with pdts-stdp@asc-csa.gc.ca no later than July 28, 2022 at 1:00 p.m. (ET) to obtain instructions on how to submit a paper application by mail or using a recognized courier service.

Applications submitted by mail or using a recognized courier service must be received at the CSA no later than September 2, 2022 at 1:00 p.m. (ET).

The onus is on the applicant to ensure that their application is complete and that all documents are received by the CSA within the prescribed deadline. The CSA is not responsible for any delays under any circumstances, and will refuse applications that are received after the stipulated deadline.

Questions and answers related to this AO will be posted on the CSA website in the Frequently asked questions (Section 9).

4.4 Service standards

Applicants will be notified in writing of decisions regarding their application. Selected applications will be announced on the CSA website. The CSA has set the following service standards for processing times, acknowledgement of receipt, funding decisions and payment procedures.

Acknowledgement: The CSA's goal is to acknowledge receipt within five (5) business days of receiving the completed application package.

Decision: The CSA's goal is to respond to the proposal within sixteen (16) weeks of the AO's closing date and to send a contribution agreement for signature within four (4) weeks after formal approval of the proposal.

Payment: The CSA's goal is to issue payment within six (6) weeks of the successful fulfillment of the requirements outlined in the contribution agreement.

Compliance with these service standards is a shared responsibility. Applicants must submit all required documentation in a timely fashion. Service standards may vary by AO.

5.1 Eligibility criteria

• Represents an eligible recipient as defined in Section 3.1;
• Represents an eligible project as defined in Sections 3.2, 3.3 and 3.4;
• Meets the basic R&D definition in Section 3.5; and
• Meets program funding provisions in Section 6.1.

5.2 Point rated evaluation criteria

Applications will be evaluated according to the following point rated criteria:

1. Innovation (30%)
2. Project feasibility, resources and risk assessment (30%)
3. Outcomes and benefits to Canada (40%)

The page count limit to support each of the previous criteria is implemented in the Application form. The definition of the criteria and scoring grid are specified in Appendix A.

5.3 Evaluation process

Only applications that have passed the eligibility assessment listed in Section 5.1 will be given further consideration.

Once the eligibility criteria are confirmed, an individual evaluation of the screened applications will be performed according to the criteria listed in Section 5.2. Evaluators shall be experts in the field relevant to the applications and may include representatives of other Canadian government departments as well as external consultants. A review committee will then make an overall selection based on the priorities of the Government of Canada and the CSA such as, but not limited to, geographic representation, gender representation, growth potential, commercialization opportunity, return on investment, implication of HQP and science, technology, engineering and mathematics (STEM) students. Contribution agreements will be offered to the applicants in this final list to maximize the use of available funding (Section 6).

Before a final decision is made, the CSA's Program manager responsible for this AO may seek input and advice from other organizations, including (but not limited to) federal, provincial, territorial and municipal government agencies and organizations.

An application must receive an overall minimum score of 65% as well as the minimum specified thresholds for each criterion to be considered further for funding.

6.1 Available funding and duration

The total funding available under this AO 7.2 is currently expected to be approximately $4M.

The maximum contribution for any project is $250,000. The target duration for any project is 24 months with a possibility of extension to 36 months. Please see section 7 for details.

The overall number of contributions awarded will depend on the availability of funds.

Each eligible recipient can be funded for a maximum of 2 projects under this AO.

Approved proposals will be eligible for a total government (federal, provincial/territorial and municipal) assistance of up to a maximum of 75% of total eligible project costs. Thus, the maximum assistance of $250,000 will be available for projects with $333,333 of total eligible project costs.

To determine the amount of funding to be allocated, consideration will be given to the availability of CSA funds, the total cost of the project, and the other confirmed sources of funds provided by other stakeholders and the applicant.

Applicants must identify all sources of funding in their applications and confirm this information in a funding agreement if the project is selected for funding. Upon completion of a project, the recipient must also disclose all sources of funding.

The CSA reserves the right not to accept any proposals or to reduce the amount of the contributions at its entire discretion.

6.2 Eligible costs

Eligible costs are direct expenses that are associated with the delivery of the approved project and that are required to achieve the expected results of the project. Expenses will be covered subject to the applicant signing a funding agreement in the form of a contribution with the CSA.

Eligible costs are limited to one or a combination of the following categories (see definitions):

• acquisition or rental of equipment (not to exceed 20% of the total project eligible costs);
• consultant services;
• data acquisition;
• laboratory analysis services;
• material and supplies;
• overhead (administrative) costs (not to exceed 15% of project eligible costs);
• salaries and benefits (only the real salary rates are authorized as admissible costs);
• travel;
• accommodation and meals allowances;
• taxes for goods and services acquired in a foreign country net of any rebate or reimbursement received in the foreign country.

7.1 Payments

The CSA and each successful applicant (the recipient) will sign a funding agreement. This is a condition for any payment made by the CSA with respect to the approved project.

Payments for contribution agreements will be made in accordance with the process and the reporting requirements described in the signed funding agreement. Upon notice of a successful application, the CSA will have no liability until a funding agreement is signed by both parties. Only eligible costs incurred after the funding agreement is signed and indicated in the agreement will be reimbursed.

7.2 Audit

The recipient of a funding agreement shall keep proper records of all documentation related to the funded project, for the duration of the project and for six (6) years after the completion date of the project, in the event of an audit. This documentation shall be available upon request.

7.3 Conflict of interest

In the funding agreement, the recipient will certify that any current or former public office holder or public servant it employs complies with the provisions of the relevant Conflict of Interest and Post-Employment Code for Public Office Holders and the Values and Ethics Code for the Public Sector respectively.

Note: Current employees of the CSA are not eligible to participate in any way in any application under this AO.

7.4 Intellectual property

All intellectual property developed by the recipient in the course of the project shall vest in the recipient.

7.5 Organizations in Quebec

An organization in Quebec whose operations are partially or fully funded by the province of Quebec may be subject to the Act Respecting the Ministère du Conseil exécutif, R.S.Q., Chapter M-30.

Under Sections 3.11 and 3.12 of this Act, certain entities/organizations, as defined in the meaning of the Act, such as municipal bodies, school bodies, or public agencies, must obtain authorization from the Secrétariat du Québec aux relations canadiennes (SQRC), as indicated by the Act, before signing any funding agreement with the Government of Canada, its departments or agencies, or a federal public agency.

Consequently, any entity that is subject to the Act is responsible for obtaining such authorization before signing any funding agreement with the Government of Canada.

Quebec applicants must complete, sign and include the M-30 Supporting documentation form with their application.

7.6 Performance measurement

The CSA will ask the recipients to report on the following topics:

• Knowledge creation
  • Knowledge production
    • Initial and final TRL achieved under the project
    • Number of technology breakthroughs
    • Achievements resulting from research
  • Number of scientific peer-reviewed publications
• Capacity building
  • Number of HQP (by gender) involved directly and indirectly in the project
  • Number of students involved during the project
  • Number of early-career professionals involved during the project
  • Number of technologies that are contenders for future missions
  • Number of technologies that are embarked on a mission *after project
  • Number of Canadian space technologies developed that are adapted for use on earth or reused in space
• Collaboration
  • Number of different organizations involved
• Benefits generated by the Canadian Government support in the short to medium term (2-5 years), to be measured.
  • Return on investment (ROI) that the government contribution has supported.
  • Success stories in the sale/use of the developed technology
  • Evolution of the company and positioning in the world market

7.7 Open science

The CSA wishes to promote the dissemination of findings that results from the projects it funds as quickly and to the greatest number of people as possible. Improved access to scientific results not only allows scientists to use a broader range of resources and knowledge, but also improves research collaboration and coordination, strengthens citizen engagement and supports the economy.

Thus, the CSA promotes the use of open access publication and archiving by recipients in order to facilitate the widest dissemination of findings that results from its funded projects. Thus, recipients are invited to publish, in a timely matter, their articles by using one of the following methods:

1. Accessible online repository (institutional or disciplinary) so that the publication is freely accessible.
2. Journal offering open access to articles.

Finally, the CSA wishes to receive, as a courtesy, a copy of the funded publications (if not freely accessible) or the hyperlink (if freely accessible) and its digital object identifier (DOI). These will be used to improve accessibility by including them in the CSA funded publications directory.

1. Innovation and market need (30% of overall score)

• Maximum: 30 points
• Minimum: 15 points (50%)

2. Project feasibility, resources and risk assessment (30% of overall score)

• Maximum: 30 points
• Minimum: 18 points (60%)

This criterion evaluates the completeness and effectiveness of the proposed implementation plan in directing the project to successful completion as well as the combined technical qualifications and experience of the team assembled to carry out the proposed work.

This criterion seeks answers to the following:

• Does the combined team have the necessary technical and managerial qualifications to execute the project?
• Does the proposal include a clear and complete implementation plan consisting of a Work Breakdown Structure (WBS), detailed Work Package Descriptions (WPD), schedule, milestones, resource (personnel, facilities, laboratories, field sites, specialized equipment, etc.) availability and allocation as well as risk identification and mitigation?
• Does the proposed implementation plan seem credible and well suited to the project objectives, and does it embody sound methodology and management?

3. Outcomes and benefits to Canada (40% of overall score)

• Maximum: 40 points
• Minimum: 20 points (50%)