Language selection

Government of Canada / Gouvernement du Canada

Search

Top of page

– Annual Report to Parliament - Access to Information Act

On this page

2020–2021 Annual Report to Parliament - Access to Information Act (PDF, 2.04 MB)

Introduction

In this section

The Access to Information Act (the Act) was amended as a result of Bill C-58, then received Royal Assent on .

The Act gives Canadians, permanent residents and any other person in Canada a general right of access to information contained in government records, subject to certain exemptions and exclusions.

Pursuant to section 94, the head of every federal institution shall prepare an annual report on the administration of the Act within the institution. As the CSA is subject to the Service Fees Act, the report is also filed in accordance with section 20 of that Act. The reports are submitted to Parliament at the end of each fiscal year.

This report provides information on the activities of the Canadian Space Agency (CSA) related to the administration of the Access to Information Act during the – fiscal year.

Mandate of the Canadian Space Agency

To provide a better understanding of the context in which the Act is implemented at the CSA, this section gives an overview of the CSA's objectives and activities.

The CSA reports to the Minister of Innovation, Science and Economic Development. Its mandate, as set out in the Canadian Space Agency Act, is "to promote the peaceful use and development of space, to advance the knowledge of space through science and to ensure that space science and technology provide social and economic benefits for Canadians."

Mission

The CSA is committed to leading the development and application of space knowledge for the benefit of Canadians and humanity.

To fulfil its mission, the CSA:

  • pursues excellence collectively;
  • advocates a client-centred attitude;
  • supports employee-oriented practices and open communications;
  • commits itself to both empowerment and accountability; and
  • pledges to cooperate and work with partners for our mutual benefit.

The CSA has been a source of inspiration for Canadians since its creation in . In addition to consolidating major federal space programs, it coordinates all the components of the Canadian Space Program and manages Canada's major space-related activities.

The new Space Strategy for Canada launched in highlighted the importance of space as a strategic national asset and identified harnessing space science and technology as a priority to solve important issues on Earth. This new plan allowed the CSA to undertake a series of initiatives to support the Canadian space industry so it can take full advantage of the growth in the global space sector, while ensuring that Canada keeps pace.

More information on the CSA's activities can be found at: www.asc-csa.gc.ca.

Organizational Structure

In this section

Delegations of Authority

Under the Act, the head of the CSA is the Minister of Innovation, Science and Economic Development. In , some of the powers under the Act were delegated by the Minister to the incumbents of the CSA positions of Vice-President, Chief Information Officer, and Access to Information and Open Data coordinator. The appended grid on delegation of authorities identifies the powers delegated.

During –, organizational changes were put in place, which resulted in the delegations of authority residing with the positions of the Chief Information Officer and the Access to Information Coordinator. Following these changes in , the Information Management and Technologies Directorate, of which the Office of Access to Information and Personal Information (ATIP) is a part, now reports directly to the president of the CSA.

The updated delegations of authority were approved by the Minister in (see appendix).

The Access to Information and Open Data coordinator is responsible for implementing the Act on a daily basis and reports to the Chief Information Officer.

The Access to Information and Privacy (ATIP) Office is comprised of the Access to Information and Open Data Coordinator and the Access to Information and Open Data Officer, and a junior ATIP officer. In addition, during the year, the ATIP Office was able to benefit from the help of a casual employee in order to compensate for the increase in requests.

This office works closely with all sectors of the CSA to ensure the application of and compliance with the Act.

Lastly, the Act allows government institutions to provide services related to access to information to another government institution presided over by the same minister or under the responsibility of the same minister, or to receive such services themselves from any other such institution. However, at the CSA, no contract for such services, as stipulated in section 96 of the Act, has been entered into with any other government institution.

Evolving Role of the ATIP Office

In –, the ATIP Office was mandated not only to process Access-to-Information requests and report on the administration of the Act, but also to implement the Open Government and Open Science initiatives.

Open government is becoming a global priority in improving transparency and making information more readily available to the public. The Government of Canada is no exception in that regard and has implemented a series of commitments in which departments and agencies are taking part. Briefly, the goal is to release as much data and information as possible in a manner that is accessible, interoperable and publicly usable. This vision of transparency is closely linked to the vision for the application of the Act.

Further to a decision to link Access-to-Information and open government and open science activities, the ATIP Office has become a one-stop shop for CSA employees wishing to share information and members of the public wishing to obtain information.

This innovative and effective pairing, which resulted from a centralization of activities, has made it possible for the CSA to optimize its acquisition and application of knowledge.

Request Processing Procedure

When it receives a request under the Act, the ATIP Office consults the appropriate Office of Primary Interest and, when necessary and appropriate depending on the case, Justice Canada, the information-related communities of practice, the Treasury Board Secretariat or other institutions.

The ATIP Office uses an electronic ATIP request processing system to record the administrative actions taken, to review the records in question and to apply any exemptions and exclusions.

Various consultations may occur in the course of processing Access-to-Information requests. The ATIP Office primarily consults third parties because the CSA holds many of their records. The ATIP Office validates the confidential nature of the information in its care with the third parties. The groups consulted are usually other departments or CSA partners or contractors. When it is believed that a record must be excluded under the Act, the CSA will also undertake consultations with Justice Canada, which, if necessary, will seek the opinion of the Privy Council Office to ensure that it is in fact an excluded record.

Once the records have been analyzed and the consultations held, the ATIP Office recommends the application of the exemptions to the CSA's Vice-President and Chief Information Officer of the CSA, who is responsible for approving the communication of documents disseminated under the Act.

The records in response to Access to Information requests are then sent to the requesters. Lastly, a summary of the completed Access to Information requests is posted on a monthly basis on open.canada.ca.

Performance in –

During the reporting period, the CSA processed 52 Access to Information requests, 50 informal requests and 23 consultation requests. Of the 52 Access to Information requests, 88.5% were answered within the timeframe prescribed by the Act.

For further details regarding request processing, please refer to the highlights of the statistical report below. The statistical report for the period of , to , is included at the end of this report.

Highlights of the – Statistical Report

In this section

Requests Received and Processed

The CSA received a larger number of Access to Information requests in the current fiscal year, compared with the previous year. The number of requests received rose from 43 to 57 during the year, a 33% increase.

In addition to the requests received in –, three requests were carried over from the previous year. In total, the CSA processed 52 requests in –, while eight requests were carried over to the next fiscal year.

Excluding –, when an unusual number of access requests related to access contract documents increased the number of requests, the number of requests processed has increased steadily over the last five years. The following table illustrates this trend:

Requests Processed
- - - - -
Carried over from the previous fiscal year 4 2 5 3 3
Received during the fiscal year 53 17 33 43 57

Sources of Requests

Requests are categorized into six categories, according to their source (the media, the public, the academic sector, the private sector, organizations, and declined to identify).

Requests in the media category accounted for 56% of all requests received, compared with 65% in –, and amounted to a 16% decrease for this request category. This year we saw an increase in the number of requests from the academic sector 26%, compared with 12% the year before. The private sector category was used by 4% of applicants compared to 9% last year. The "decline to identify" category was used in 5% of cases, whereas last year no applicants used it. No applicant used the "organization" categories during the – period.

The following table presents the sources of the requests.

Sources of requests
Public: 26% Media: 56% Private Sector: 4% Academia: 9% Declined to identify: 5%
Percentage 26% 56% 4% 9% 5%

Informal Requests

Informal requests are requests that are not filed or processed by a federal institution under the Act, such as requests for records disclosed in response to previous access requests. A list of these previously processed access requests is published every month on the Open Government Portal, making it easier for requesters to find the requests of interest to them and request them from the CSA. No fees can be charged and this type of request is not subject to a response time. In addition, the Act does not give the requester the right to file a complaint with the Information Commissioner.

The CSA noted an increase in this type of access request since –. However, a more pronounced increase in – coincided with the release of the summaries of completed requests on open.canada.ca. This one-stop portal seems to have contributed substantially to the increase in requests, since requesters can submit them electronically, thus making it easier to access documents that are already published.

The majority (98%) of requests processed informally were submitted following the release of the summaries of completed access requests. Of these, 100% were received through the Open Government Portal. The proportion of such requests was 94% in –.

The number of informal requests processed in – decreased compared to the previous year. In fact, 50 requests were received this year compared to 89 last year, which represents a decrease of 44%.

A total of 78% of requests were answered within 15 days or less, 20% were answered within 16–30 days, while 2% were answered within 61–120 days.

The following chart shows the variances in informal requests since it became a requirement that federal institutions keep track of them for their statistical reports:

Informal requests
- - - - - - - - -
Number of informal requests 0 4 4 12 56 25 31 89 50

Reasons for Declining to Act on a Request

The new Act now allows institutions to request authorization from the Information Commissioner to decline to act on a request that is vexatious, is made in bad faith, or is otherwise an abuse of the right to make a request for access (section 6.1).

The CSA did not file a request to this effect with the Information Commissioner in –.

Processing Times

The Act stipulates that access to information requests must normally be responded to within 30 calendar days. Among the requests processed in –, 38 (73%) received a reply within the timeframe. This proportion is mainly due to the extensions that were needed to complete the consultations required to process the requests. The following table illustrates the processing times for the current year.

Processing Times
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days
Number of requests 12 26 9 4 1

It should also be noted that the Act provides for extended timeframes for some requests if consultations are needed with third parties or other organizations. Given the nature of the records requested from the CSA in –, 11 processed requests required such consultations. Therefore, factoring in these extensions authorized by the Act, 88.5% of the requests received replies within the prescribed timeframes.

Disposition of Requests

Of the 52 requests processed this year:

  • 28 requests (54%) resulted in full disclosure; and
  • 12 requests (23%) resulted in partial disclosure.

For the other requests, either the requests themselves were abandoned or no records existed. One request was transferred to another department because the requested documents related more to that department and it agreed to respond to the request.

The following table shows all of the provisions that were invoked.

Disposition of Requests
Number of requests
All
Disclosed		 28
Disclosed
in Part		 12
Request
Abandoned		 5
No records
exist		 6
Request
transferred		 1

Exemptions and Exclusions Invoked

Of the 52 requests processed this year, 23% required exemptions.

The following table shows the frequency of exemptions and exclusions invoked in – for the 12 requests disclosed in part. Note that more than one section may apply to a given request.

Frequency of exemptions and exclusions invoked in –
Exemption and exclusion sections Frequency
16(2) Security 2
18 Canada's economic interests 1
19(1) Personal information 8
20(1) Third-party information 1
21(1) Positions or negotiations 8
23 Solicitor/client privilege 1
69(1) Confidences of the Privy Council 1

Format of Information Disclosed

In –, a total of 40 requests resulted in the disclosure of records. All of those requests were disclosed electronically. As in previous years, none of the records were consulted in the CSA's reading room.

Pages Reviewed and Disclosed

The number of pages disclosed can vary considerably from year to year, depending on the subject of the requests and the amount of relevant documents held by the CSA.

Despite the increase in the number of requests this year, there was a slight decrease in the number of pages disclosed. A total of 814 pages were disclosed in –, compared with 2,139 pages in –. This decrease is also reflected in the average pages disclosed per request; in – the average was 56 pages, while for – it is 20 pages per request.

The majority of processed requests were less than 100 pages in length (93%), an increase in comparison to last year's rate (82%). This year, no requests were over 501 pages.

Number of pages disclosed
- - - - -
Number of pages 4,996 470 2,984 2,139 814

Consultations and Extensions

The CSA collects some third-party information due to its relationship with different partners in various projects.

Therefore, it is not unusual for the requests processed to involve consultation with third parties and, consequently, lead to time extensions under the Act. The CSA consults third parties and sometimes other federal institutions with the aim of providing as much information as possible, in accordance with the spirit and letter of the Act. The complexity level is also evidenced by the fact that some of the requests require consultations with more than one entity.

In –, 11 processed requests were somewhat complex owing to the need for consultations or legal advice. This number is lower (50%) than last year when 22 requests required consultations. All requests processed involving a certain level of complexity required an external consultation.

The requesters for each of these requests were informed of the extension, as specified in the Act.

Extensions

The Act allows federal institutions to extend the initial 30-day period in certain specific cases. The deadline may be extended due to the large number of documents requested or the scope of the research which would seriously hamper the functioning of the institution, if consultations made it impossible to observe the statutory deadline or if a third party consultation must be undertaken.

This year, 11 requests (21%) were extended, compared to 22 requests in –. One of these requests required consultation due to the application of section 69 [Cabinet confidence], five requests required consultation with other government departments, and seven requests required third party consultations.

Note that the same request may require consultations with more than one category.

Consultations Received from Other Federal Institutions

In –, the CSA received 22 consultation requests from other departments. This represents a 55% decrease compared to the previous year (22 in –, compared with 49 in –).

In addition to the consultation requests received in –, three requests were carried forward from the previous year. In total, the CSA processed 23 requests in –, while two requests were carried over to the next fiscal year.

Moreover, the number of pages processed as part of these consultations has significantly decreased from 2,397 pages in – to 564 pages in –. This constitutes a decrease of 76%. This decrease had an impact on the average pages processed, in fact, in – the average was 49 pages per request, while for the year – the average was 25 pages per request.

For the most part, the CSA's processing times for these consultations were less than 30 days (57%). Six consultations (26%) received a reply within 16 to 30 days, three (13%) were processed within 31 to 60 days, and one consultation request (4%) received a reply within 61 to 120 days.

The following graph shows the variance in the number of consultation requests over the past five years.

Number of Consultations
- - - - -
Number of requests 37 37 32 50 23

Consultations Regarding Cabinet Confidences

This year, only one request had to be consulted for the application of exclusions. This consultation with Legal Services required 1 to 15 days of processing.

Justice Canada was consulted because of the Treasury Board Secretariat's directives, which stipulate that Justice Canada may now confirm how to apply section 69. The directives have helped improve consultation times over the past few years.

Impact of COVID-19

Throughout the year, the CSA was able to receive and process requests, despite the exceptional situation of COVID-19. Request processing had already undergone a digital transition before the pandemic. This has made it possible to continue processing with teleworking resources. The processing of requests was possible, regardless of the transmission channels, the level of classification of the information and the format of the documents to be processed.

Access to Information Fees Reported under the Service Fees Act

The Service Fees Act requires a responsible authority to submit an annual report to Parliament concerning any fees received by CSA.

As for fees received under the Access to Information Act, the information below is declared in accordance with section 20 of the Service Fees Act.

Training and Awareness

In addition to managing ATIP requests, ATIP Office staff provide CSA employees with guidance and advice on complying with the Act. The guidance and advice is presented in a personalized way based on requests.

In addition, employees were invited to take the Access to Information and Privacy Fundamentals (I015) course given by the Canada School of Public Service, through its corporate calendar of mandatory and optional training. A total of eight learners took the training this year.

Information sessions on processing ATIP requests and awareness sessions on record marking at the CSA are also available upon request. However, none of those sessions were given in –.

Electronic Tools

The CSA continues to use the Treasury Board Secretariat (TBS) ATIP Online Request Service (AORS) to receive these requests. During 2020–2021, ATIP participated in training and testing for TBS's new ATIP Online Access Management Tool (AOMT). The implementation of this tool is expected to occur in –, the CSA is awaiting instructions on this.

Following the commissioning of a new access to information request management system during –, the ATIP Office was able to benefit from this system all year round, which facilitated the reporting and tracking of access to information requests.

Policies, Guidelines, Procedures and Initiatives

The CSA's policies, guidelines and procedures for the administration of the Access to Information Act, including section 67.1, are posted on its intranet. In –, no changes were made to these documents.

Summary of key issues and action taken regarding complaints or audits

Complaints

Last year, two complaints were still pending with the Information Commissioner. These had been forwarded to the CSA under section 32 of the Act on the grounds that the CSA had not carried out a reasonable search to locate the documents.

During –, the CSA received the conclusions of the investigators for these complaints: one of the complaints was abandoned, while the other was well founded and new documents were sent to the requester.

No complaints were received in –.

Compliance Monitoring

The time spent on processing Access to Information requests is tracked through the electronic ATIP request processing system. For CSA reporting purposes, reports, including one weekly report, are sent to senior management and others concerned by the requests.

Conclusion

Through its ATIP Office, the CSA will continue to carry out its mandate to respond to all access to information requests in accordance with the spirit and letter of the Act. Its mandate will also include the dissemination of data and information as part of the Open Government and Open Science Initiatives.

Delegation Order

Approved in

Canadian Space Agency

Access to Information Act and Privacy Act Delegation Order

The Minister of Industry, pursuant to subsections 95(1) of the Access to Information Act and 73(1) the Privacy Act, hereby designates the persons holding the positions set out in the schedule hereto, or the persons occupying on an acting basis those positions, to exercise the powers and functions of the Minister as the head of a government institution, under the section of the Acts set out in the schedule opposite each position. This Delegation Order supersedes all previous Delegation Orders

Schedule

Persons positions to exercise the powers and functions of the Minister as the head of a government institution under the section of the Acts - approved in
Position Access to information Act and Regulations Privacy Act and Regulations
Chief Information Officer Full authority Full authority
Coordinator Access to Information and Open Data Full authority Full authority

Dated, at the City of Ottawa
This
François-Philippe Champagne
Minister of Industry

Approved in

Canadian Space Agency

Access to Information Act and Privacy Act Delegation Order

The Minister of Industry Canada, pursuant to section 73 of the Access to Information Act and the Privacy Act, hereby designates the persons holding the positions set out in the schedule hereto, or the persons occupying on an acting basis those positions, to exercise the powers and functions of the Minister as the head of a government institution, under the section of the Acts set out in the schedule opposite each position. This Delegation Order supersedes all previous Delegation Orders

Schedule

Persons positions to exercise the powers and functions of the Minister as the head of a government institution under the section of the Acts - approved in
Position Access to information Act and Regulations Privacy Act and Regulations
Vice President Full authority Full authority
Chief Information Officer Full authority Full authority
Coordinator ATIP Services Section: 4(2.1), 7, 8(1), 9, 11(2), (3), (4), (5), (6),12, 25, 26, 27(1), (4), 43,44,71,72 Section : 8(4), 9(1), (4), 10, 15, 17, 31, 35(4), 72(1)

Dated, at the City of Ottawa
this
The Honourable Navdeep Singh Bains
Minister of Industry (to be known as Minister of Innovation, Science and Economic Development)

Statistical Report on the Access to Information Act

Name of institution: Canadian Space Agency

Reporting period: to

Section 1: Requests Under the Access to Information Act

1.1 Number of requests

Number of requests under the Access to Information Act
Description Number of Requests
Received during reporting period 57
Outstanding from previous reporting period 3
Total 60
Closed during reporting period 52
Carried over to next reporting period 8

1.2 Sources of requests

Sources of requests under the Access to Information Act
Source Number of Requests
Media 32
Academia 5
Business (private sector) 2
Organization 0
Public 15
Decline to Identify 3
Total 57

1.3 Informal requests

Completion Time of informal requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
39 10 1 0 0 0 0 50

Note: All requests previously recorded as "treated informally" will now be accounted for in this section only.

Section 2: Decline to act on vexations, made in bad faith or abuse of right requests

Decline to act on vexations, made in bad faith or abuse of right requests
Description Number of Requests
Outstanding from previous reporting period 0
Sent during reporting period 0
Total 0
Approved by the Information Commissioner during reporting period 0
Declined by the Information Commissioner during reporting period 0
Carried over to next reporting period 0

Section 3: Requests Closed During the Reporting Period

3.1 Disposition and completion time

Disposition and completion time of closed requests
Disposition of Requests Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
All disclosed 4 18 5 1 0 0 0 28
Disclosed in part 1 4 3 3 1 0 0 12
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
No records exist 2 3 1 0 0 0 0 6
Request transferred 1 0 0 0 0 0 0 1
Request abandoned 4 1 0 0 0 0 0 5
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Decline to act with the approval of the Information Commisioner 0 0 0 0 0 0 0 0
Total 12 26 9 4 1 0 0 52

3.2 Exemptions

Exemptions of closed requests
Section Number of Requests
13(1)(a) 0
13(1)(b) 0
13(1)(c) 0
13(1)(d) 0
13(1)(e) 0
14 0
14(a) 0
14(b) 0
15(1) 0
15(1) - I.A.Footnote 1 0
15(1) - Def.Footnote 2 0
15(1) - S.A.Footnote 3 0
16(1)(a)(i) 0
16(1)(a)(ii) 0
16(1)(a)(iii) 0
16(1)(b) 0
16(1)(c) 0
16(1)(d) 0
16(2) 0
16(2)(a) 0
16(2)(b) 0
16(2)(c) 2
16(3) 0
16.1(1)(a) 0
16.1(1)(b) 0
16.1(1)(c) 0
16.1(1)(d) 0
16.2(1) 0
16.3 0
16.31 0
16.4(1) a) 0
16.4(1) b) 0
16.5 0
16.6 0
17 0
18(a) 0
18(b) 1
18(c) 0
18(d) 0
18.1(1)(a) 0
18.1(1)(b) 0
18.1(1)(c) 0
18.1(1)(d) 0
19(1) 8
20(1)(a) 0
20(1)(b) 0
20(1)(b.1) 0
20(1)(c) 1
20(1)(d) 0
20.1 0
20.2 0
20.4 0
21(1)(a) 4
21(1)(b) 2
21(1)c) 1
21(1)(d) 1
22 0
22.1(1) 0
23 1
23.1 0
24(1) 0
26 0

3.3 Exclusions

Exclusions of closed requests
Section Number of Requests
68(a) 0
68(b) 0
68(c) 0
68.1 0
68.2(a) 0
68.2(b) 0
69(1) 0
69(1)(a) 0
69(1)(b) 0
69(1)(c) 0
69(1)(d) 1
69(1)(e) 1
69(1)(f) 0
69(1)(g) re (a) 0
69(1)(g) re (b) 0
69(1)(g) re (c) 1
69(1)(g) re (d) 1
69(1)(g) re (e) 0
69(1)(g) re (f) 0
69.1(1) 0

3.4 Format of information released

Format of information released
Paper Electronic Other
0 40 0

3.5 Complexity

3.5.1 Relevant pages processed and disclosed
Relevant pages processed and disclosed
Number of Pages Processed Number of Pages Disclosed Number of Requests
960 814 45
3.5.2 Relevant pages processed and disclosed by size of requests
Relevant pages processed and disclosed by size of requests
Disposition Less Than 100
Pages Processed		 101-500
Pages Processed		 501-1000
Pages Processed		 1001-5000
Pages Processed		 More Than 5000
Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
All disclosed 26 335 2 264 0 0 0 0 0 0
Disclosed in part 11 128 1 87 0 0 0 0 0 0
All exempted 0 0 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Request abandoned 5 0 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Declined to act with the approval of the Information Commissioner 0 0 0 0 0 0 0 0 0 0
Total 42 463 3 351 0 0 0 0 0 0
3.5.3 Other complexities
Other complexities
Disposition Consultation Required Assessment of Fees Legal Advice Sought Other Total
All disclosed 4 0 0 0 4
Disclosed in part 7 0 0 0 7
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Request abandoned 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0
Declined to act with the approval of the Information Commissioner 0 0 0 0 0
Total 11 0 0 0 11

3.6 Closed requests

3.6.1 Number of requests closed within legislated timelines
Number of requests closed within legislated timelines
Description Requests closed within legislated timelines
Number of requests closed within legislated timelines 46
Percentage of requests closed within legislated timelines (%) 88.5

3.7 Deemed refusals

3.7.1 Reasons for not meeting legislated timelines
Deemed refusals - Reasons for not meeting legislated timelines
Number of Requests Closed Past the Legislated Timelines Principal Reason
Interference with Operations / Workload External Consultation Internal Consultation Other
6 0 4 2 0
3.7.2 Requests closed beyond legislated timelines (including any extension taken)
Requests closed beyond legislated timelines (including any extension taken)
Number of Days Past Legislated Timelines Number of Requests Past Legislated Timeline Where No Extension Was Taken Number of Requests Past Legislated Timeline Where An Extension Was Taken Total
1 to 15 days 2 1 3
16 to 30 days 0 1 1
31 to 60 days 0 2 2
61 to 120 days 0 0 0
121 to 180 days 0 0 0
181 to 365 days 0 0 0
More than 365 days 0 0 0
Total 2 4 6

3.8 Requests for translation

Requests for translation
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Section 4: Extensions

4.1 Reasons for extensions and disposition of requests

Details of the reasons for extensions and disposition of requests
Disposition of Requests Where an Extension Was Taken 9(1)(a)
Interference With Operations		 9(1)(b)
Consultation		 9(1)(c)
Third-Party Notice
Section 69 Other
All disclosed 0 0 2 3
Disclosed in part 0 1 3 4
All exempted 0 0 0 0
All excluded 0 1 0 0
No records exist 0 0 0 0
Request abandoned 0 0 0 0
Decline to act with the approval of the Information Commisioner 0 0 0 0
Total 0 1 5 7

4.2 Length of extensions

Details of the length of extensions
Length of Extensions 9(1)(a)
Interference With Operations		 9(1)(b)
Consultation		 9(1)(c)
Third-Party Notice
Section 69 Other
30 days or less 0 1 3 5
31 to 60 days 0 0 1 1
61 to 120 days 0 0 1 1
121 to 180 days 0 0 0 0
181 to 365 days 0 0 0 0
365 days or more 0 0 0 0
Total 0 1 5 7

Section 5: Fees

Fees details
Fee Type Fee Collected Fee Waived or Refunded
Requests Amount Requests Amount
Application 23 $115 29 $145
Other fees 0 $0 0 $0
Total 23 $115 29 $145

Section 6: Consultations Received From Other Institutions and Organizations

6.1 Consultations received from other Government of Canada institutions and organizations

Consultations received from other Government of Canada institutions and organizations
Consultations Other Government of Canada Institutions Number of Pages to Review Other Organizations Number of Pages to Review
Received during reporting period 22 542 0 0
Outstanding from the previous reporting period 3 858 0 0
Total 25 1400 0 0
Closed during the reporting period 23 564 0 0
Carried over to next reporting period 2 836 0 0

6.2 Recommendations and completion time for consultations received from other Government of Canada institutions

Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
Disclose entirely 13 5 2 1 0 0 0 21
Disclose in part 0 1 1 0 0 0 0 2
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 13 6 3 1 0 0 0 23

6.3 Recommendations and completion time for consultations received from other organizations

Recommendations and completion time for consultations received from other organizations
Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

Section 7: Completion Time of Consultations on Cabinet Confidences

7.1 Requests with Legal Services

Requests with legal services completion time
Number of Days Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1000
Pages Processed		 1001-5000
Pages Processed		 More Than 5000
Pages Processed
Number of
Requests		 Pages Disclosed Number of
Requests		 Pages Disclosed Number of
Requests		 Pages Disclosed Number of
Requests		 Pages Disclosed Number of
Requests		 Pages Disclosed
1 to 15 1 4 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
365 0 0 0 0 0 0 0 0 0 0
Total 1 4 0 0 0 0 0 0 0 0

7.2 Requests with Privy Council Office

Requests with Privy Council Office
Number of Days Fewer Than 100 Pages Processed 101‒500 Pages Processed 501-1000
Pages Processed		 1001-5000
Pages Processed		 More Than 5000
Pages Processed
Number of
Requests		 Pages Disclosed Number of
Requests		 Pages Disclosed Number of
Requests		 Pages Disclosed Number of
Requests		 Pages Disclosed Number of
Requests		 Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

Section 8: Complaints and investigations

Complaints and investigations details
Section 32
Notice of intention to investigate		 Subsection 30(5)
Ceased to investigate		 Section 35
Formal representations		 Section 37
Reports of finding received		 Section 37
Reports of finding containing recommendations issued by the Information Commissioner		 Section 37
Reports of finding containing orders issued by the Information Commissioner
0 1 0 0 1 0

Section 9: Court Action

9.1 Court actions on complaints received before and on-going

Court actions on complaints received before and on-going - Sections 41, 42 and 44
Section 41 (before ) Section 42 Section 44
0 0 0

9.2 Court actions on complaints received after

Court actions on complaints - Section 41 (after )
Complainant (1) Institution (2) Third Party (3) Privacy Commissioner (4) Total
0 0 0 0 0

Section 10: Resources Related to the Access to Information Act

10.1 Costs

Costs expenditures
Expenditures Amount
Salaries $163,656
Overtime $5,839
Goods and Services
  • Professional services contracts: $0
  • Other: $5,168
 $5,168
Total $174,663

10.2 Human Resources

Human Resources
Resources Person Years Dedicated to Access to Information Activities
Full-time employees 1.500
Part-time and casual employees 0.330
Regional staff 0.000
Consultants and agency personnel 0.000
Students 0.000
Total 1.830

Note: Enter values to three decimal places.

Follow us

Date modified: