Planetary and Astronomy Missions Co-Investigator 2018-19

Announcement of Opportunity

Publication date: January 31, 2019

Application deadline: February 28, 2019

The Canadian Space Agency (CSA) has awarded a total of $600,000 to seven researchers from five Canadian universities, to enable them to participate as co-investigators in international planetary and astronomy missions.

1. Introduction

The Canadian Space Agency (CSA) would like to advance scientific knowledge of the Solar System and the Universe through enhancing the participation of Co-Investigators (Co-Is) on international planetary exploration and space astronomy missions.

A Co-I is a member of the mission team who is critical for the conduct of the mission by contributing unique expertise and/or capabilities needed for its successful completion. A Co-I must have a well-defined role in the mission investigation, science team, or consortium, and serve under the direction of a mission or instrument Principal Investigator (PI). For the purposes of this Announcement of Opportunity (AO), it is understood that eligible astronomy missions may not use the term "Co-I", but the term will be used throughout.

Typical mission Co-I responsibilities may include a role in instrument calibration, data product generation, science requirements validation, science model development, strategic science planning or science operations planning. In return for their commitment to these roles, Co-Is also participate in science analysis activities within the science team as agreed with the mission / instrument PI and according to mission Rules of the Road that define authorship of mission publications and data sharing.

This AO is consistent with the terms and conditions of the CSA Class Grant and Contribution Program to the support Research, Awareness and Learning in Space Science and Technology – Research Component.

Applicants are asked to read the following AO thoroughly before submitting their applications. This AO was prepared to help applicants complete the application process, and outlines key elements, including mandatory criteria for eligibility, details on eligible projects and the selection process. In the event of any discrepancies between this AO and the individual funding agreements governing a project, the latter document(s) will take precedence.

2. AO objectives

The objective of this AO is to support Co-I activities and investigations related to missions in planetary science and space astronomy.

The key results for CSA expected from selected proposals are

• advancement of science and technology through space Research and development (R&D)
• increased output of scientific knowledge associated with Canada's participation in international planetary exploration and space astronomy missions
• increased supply of scientists with PhDs in Canada who also have experience in space mission science operations activities and data analysis

The CSA will strongly prioritize selection of missions that are currently in or will soon enter their primary science operations phases. A similar solicitation is anticipated to be repeated in future years with an updated list of Eligible projects (Section 3.2).

3. Eligibility criteria

3.1 Eligible recipients

For this AO, only Canadian universities and post-secondary institutions are eligible.

For the purposes of this AO, the term "Applicant" refers to the Canadian university or post-secondary institution that will submit the application. The term "Co-I" is the individual employed by the Applicant that would conduct the proposed scientific activities.

The Co-I must be an approved member of the mission science team with a formally defined role of an eligible mission (see Section 3.2). For planetary exploration missions, the Co-I must be named specifically in the support letter as a Co-I (i.e. not a Collaborator or other title).

For both planetary exploration and space astronomy missions, a letter from the Mission or Instrument PI or from the relevant international Space Agency representative is required as demonstration of the Co-I's status on this science team. The letter must identify the mission and science investigation as appropriate, and include confirmation of status and summary of the role and responsibilities of the Co-I.

Due to the nature of this AO, proposals from teams will not be accepted.

The involvement of graduate students supporting a Co-I in the proposed research activities and science operations is actively encouraged. Students do not need to be named in the letter demonstrating science team membership status, but it is the Co-I's responsibility to ensure that work conducted as a result of this funding complies with relevant mission agreements such as Rules of the Road for data sharing.

International collaboration is also actively encouraged and is expected to be conducted through no exchange of funds, except as stated in Section 6.2.

3.2 Eligible projects

To be eligible for CSA funding, Projects must consist of:

• Research activities of interest to Canada related to space science and technology disciplines and their applications;

In addition, Projects must satisfy each of the following criteria:

3.2.1 Mission status

The Project must be associated with an international planetary exploration or space astronomy mission that has been selected by its lead agency (i.e. is beyond conceptual development) and for which CSA does not have an existing agreement for science team participation.

The following missions are thus ineligible under this AO:

• Mars Science Laboratory (MSL)
• Origins, Spectral Interpretation, Resource Identification, Security - Regolith Explorer (OSIRIS-REx)
• James Webb Space Telescope (JWST)
• Astrosat
• X-Ray Imaging and Spectroscopy Mission (XRISM)
• BRight Target Explorer (BRITE)

Priority planetary missions for the purpose of this AO are:

• ESA ExoMars 2016
• NASA Mars Insight

Applicants associated with other missions satisfying the eligibility criteria will be considered.

3.2.2 Alignment with Canadian scientific priorities

The Project must have planetary science or space astronomy knowledge objectives that are aligned with CSA Exploration Priorities, Goals and Objectives.

The relevant CSA Space Exploration goal is to 'Gain knowledge about the solar system and the Universe', particularly:

• The origin and evolution of the solar system: Identifying the characteristics of the asteroids and comets that form the building blocks of the solar system, and discover the evolutionary history of the planets, their moons, and their atmospheres.
• Habitability and life detection: Determining if life is, or ever was, present beyond Earth, focusing on astrobiological investigations of environments that support (or supported) life, identifying exoplanets and characterizing their atmospheres, and searching for possible biosignatures.
• Origin and evolution of the Universe: Explain the properties of the observable Universe, of its hidden dark matter and energy components, and how the Universe evolved to its current state.
• Stars, galaxies and planets: Study the processes of formation and evolution of galaxies, stars and planets and of the baryonic matter.
• Physics in extreme conditions: Investigate phenomena in extreme physical conditions observations such as in the environments of black holes and neutron stars.

Detail on current Canadian planetary science and space astronomy objectives can be found in the document 'Canadian Space Exploration: Science and Space Health Priorities for the Next Decade'.

3.2.3 Mission science team activities

The Project must comply with the definition below.

For the purposes of this AO, Projects are defined as a scientific investigation using mission data:

1. for which a formal mission role is necessary to influence instrument development or science operations planning and decision making, and;
2. through which an advance in scientific knowledge can be expected through the production of peer-reviewed scientific publications.

The investigation may be based on data analysis, laboratory experiments and instruments, theory, modelling, simulation, and/or analogue activities and field instruments. In addition, financial support may be included for relevant mission activities, including but not limited to, the following:

• Calibration and characterisation of mission instrument(s)
• Data product development
• Development of research tools for data analysis
• Development of tools to enable public participation in the mission
• Science operations and training

For activities that will take place during the mission development phase, please ensure that research activities are written in such a way as to continue meaningfully in the event of a launch delay.

All development phases necessary for a project are eligible. Any logical breakdown or combination of these phases can constitute a funded project. However, breaking down a project into numerous phases to obtain more than the maximum grant or contribution is not allowed. Furthermore, even if the maximum funding for one project is not reached, the completion of a funded phase does not automatically guarantee funding of the remaining phases.

For a list of eligible costs, see Section 6.2.

3.3 Links to CSA priorities

To be eligible, projects supported under this AO must contribute to investigations addressing the following CSA planetary exploration and space astronomy science objective:

• Increase knowledge from research projects in priority space science and technology areas as defined in Section 3.2.2

3.4 Links to G&C Program objectives

To be eligible, projects supported under this AO must contribute to the achievement of the following objectives:

• To support the development of science and technology relevant to the priorities of the CSA
• To support information gathering, studies, and research related to space

3.5 R&D definition

Basic R&D is defined as: "Any pre-commercial science and technology activities that are carried out to resolve unknowns regarding the feasibility of (i) space concepts or (ii) applications in the space sector."

Basic R&D activities supported under this AO shall be undertaken in Canada unless it is essential to the success of the project.

4. Applications

4.1 Required documentation

Applicants must submit a completed Application as described below.

The Application must include the following:

• A completed typed original application form signed by the Duly Authorized Representative;
• One (1) hard copy of the application;
• A copy of the document(s) confirming the legal name of the Applicant;
• A copy of the application (identical to the signed paper copy) on a standard electronic media (e.g. USB flash drive);
• Letters from other funding contributors confirming their contributions (if applicable);
• Declaration on Confidentiality, Access to Information Act and Privacy Act form signed by the duly authorized representative (refer to the Applicant Declaration on Confidentiality, Access to Information Act and Privacy Act section included in the application form); and
• For organizations in Quebec, M-30 Supporting Documentation form completed and signed by the duly authorized representative (refer to the M-30 form for organizations in Quebec included in the application form).
• Letter of support from Mission or Instrument PI or appropriate space agency representative confirming status of the Co-I on the mission science team (see Section 3.1)

Any missing supporting document or any incoherence between the requested documents and the information provided within the documents may lead to the rejection of the proposal on that sole basis.

It is the applicant's responsibility to ensure that the application complies with all relevant federal, provincial, and territorial legislation and municipal bylaws.

• Proposals must be received at CSA no later than 12 p.m.(ET), Thursday, February 28, 2019.
• Applications sent by email will not be accepted.
• Incomplete applications shall not be considered.

The questions and answers related to this AO will be posted on the CSA website in the "Frequently Asked Questions" of this AO (see Section 9). CSA will respond to questions received before 5:00 p.m. (ET) Friday, February 28, 2019.

4.2 Service standards – Complete applications

Applicants will be notified in writing of decisions regarding their application. Selected applications will be announced on the CSA website. The CSA has set the following service standards for processing times, acknowledgement of receipt, funding decisions and payment procedures.

Acknowledgement: The CSA's goal is to acknowledge receipt of proposals within two (2) weeks of receiving the completed application package.

Decision: The CSA's goal is to respond to the proposal within four (4) weeks of the AO's closing date and to send a grant agreement for signature within four (4) weeks after formal approval of the proposal.

Payment:
Grant: The CSA's goal is to issue payment within 4 (4) weeks of the successful fulfillment of the requirements outlined in the grant agreement.

Compliance with these service standards is a shared responsibility. Applicants must submit all required documentation in a timely fashion. Service standards may vary by AO.

The Applicant should plan for a nominal award start on or soon after March 15, 2019.

5. Evaluation

5.1 Eligibility criteria

Applications must satisfy the following eligibility criteria:

• Represents an eligible recipient as defined in Section 3.1;
• Represents an eligible project as defined in Sections 3.2, 3.3 and 3.4;
• Meets the basic R&D definition in Section 3.5; and
• Meets program funding provisions in Section 6.1.

5.2 Evaluation criteria

The evaluation committee will evaluate eligible applications according to the following criteria. These are further described in Appendix A.

The minimum overall score required to be considered for funding is 60 points.

5.3 Evaluation process

Only applications that have passed the eligibility assessment listed in Section 5.1 will be given further consideration.

Once the eligibility criteria are confirmed, evaluators will assess the screened applications according to the criteria listed in Section 5.2. Evaluators shall be experts in the fields relevant to the applications and may include representatives of Canada and other countries, and representatives of other government and non-government agencies and organizations. If applicable, a multidisciplinary evaluation committee will be formed when applications from several different disciplines are competing in order to provide a uniform final score and ranking of proposals.

Before a final decision is made, the CSA's Program Manager responsible for this AO may seek input and advice from other organizations, including (but not limited to) federal, provincial, territorial and municipal government agencies and organizations.

6. Funding

6.1 Available funding and project duration

The total maximum funding amount given in the form of a grant for each project will be $100,000 in Canadian dollars over a maximum period of two years.

The number of projects under this AO will depend on funding availability. Subject to available funding, it is anticipated that the projects could be extended for an additional one (1) to two (2) years. However, submitted proposals should plan to be completed within two (2) years.

An Applicant may be funded for more than one (1) Project under this AO provided each Project has a different Co-I. The CSA would only support one (1) Project for a given Co-I.

The CSA reserves the right to reject any proposals or reduce the amount of the grants at its entire discretion.

Approved proposals will be eligible for a total amount of government assistance (federal, provincial, territorial and municipal) of up to 100% of total project costs in the case of other eligible recipients.

To determine the amount of funding to be allocated, consideration will be given to the availability of CSA funds, the total cost of the project, and the other confirmed sources of funds provided by other stakeholders and the Applicant.

Applicants must identify all sources of funding in their applications and confirm this information in a funding agreement if the project is selected for funding. Upon completion of a project, the recipient must also disclose all sources of funding.

6.2 Eligible costs

Eligible costs are direct expenses that are associated with the delivery of the approved project and that are required to achieve the expected results of the project. Expenses will be covered subject to the applicant signing a funding agreement, in the form of a grant, with the CSA.

Eligible costs for grants under this AO are the following:

• Access fees;
• Accommodation and meal allowances;
• Acquisition, development and printing of materials;
• Acquisition or rental of equipment (1);
• Aircraft and watercraft charter services;
• Bursaries;
• Consultant services;
• Costs for carrying out environmental screening and/or impact studies;
• Costs related to obtaining security clearance;
• Data acquisition;
• Data management;
• Laboratory analysis services;
• License and permit fees;
• Launcher services;
• Marketing and printing services;
• Materials and supplies;
• Overhead (administrative) costs (not to exceed 20% of eligible costs for universities and 15% for other eligible recipients);
• Participation fees at conferences, committees and events;
• PST, HST and GST net of any rebate to which the recipient is entitled and the reimbursement of any taxes for goods and services acquired in a foreign country net of any rebate or reimbursement received in the foreign country;
• Publication and communication services;
• Registration fees;
• Salaries and benefits;
• Training;
• Translation services;
• Travel (2); and
• Tuition fees.

1. Laboratory or field instrumentation (including computers) is an eligible cost under the category equipment purchase or rental.
2. Up to $5000 over the term of the grant may be used for travel to Canada of an international collaborator for the purpose of the proposed work.

7. Funding agreements

7.1 Payments

The CSA and each successful applicant (the recipient) will sign a funding agreement. This is a condition for any payment made by the CSA with respect to the approved project.

For grant agreements, payments will be made in a lump sum or instalments as described in the signed agreement. Grant funding agreements will include a clause stipulating the recipient's obligation to confirm—once a year in the case of multi-year agreements—their eligibility for the G&C Program – Research Component and inform the CSA in writing of any changes to the conditions used in determining their eligibility for this component.

7.2 Audit

The recipient of a funding agreement shall keep proper records of all documentation related to the funded project, for the duration of the project and for six (6) years after the completion date of the project, in the event of an audit. This documentation shall be available upon request.

7.3 Conflict of interest

In the funding agreement, the recipient will certify that any current or former public office holder or public servant it employs complies with the provisions of the relevant Conflict of Interest and Post-Employment Code for Public Office Holders and the Values and Ethics Code for the Public Sector respectively.

7.4 Intellectual property

All intellectual property developed by the recipient in the course of the project shall vest in the recipient.

When applicable, the funding agreement will include a provision granting to the CSA a non-exclusive, irrevocable, world-wide, free and royalty-free licence in perpetuity to use or sub-licence the use of any such intellectual property contained in recipient's reports for non-commercial governmental purposes.

7.5 Organizations in Quebec

An organization in Quebec whose operations are partially or fully funded by the province of Quebec may be subject to the Act Respecting the Ministère du Conseil exécutif, R.S.Q., Chapter M-30.

Under Sections 3.11 and 3.12 of this Act, certain entities/organizations, as defined in the meaning of the Act, such as municipal bodies, school bodies, or public agencies, must obtain authorization from the Secrétariat du Québec aux affaires canadiennes (SQRC), as indicated by the Act, before signing any funding agreement with the Government of Canada, its departments or agencies, or a federal public agency.

Consequently, any entity that is subject to the Act is responsible for obtaining such authorization before signing any funding agreement with the Government of Canada.

Quebec applicants must complete, sign and include the M-30 Supporting Documentation form with their application.

7.6 Performance measurement

The CSA will ask the recipients to report on certain aspects of their projects such as:

• Knowledge creation
  • Knowledge production (including publications)
  • Presentations
  • Intellectual property (including patents)
• Capacity building
  • Project's research team (including highly qualified personnel supported)
• Collaboration
  • Partners' contributions
  • Partnerships
  • Multidisciplinarity

As a courtesy, the CSA would like to receive a copy of publications arising from the work, and to be informed in advance of significant press releases or media interest resulting from the work.

8. Privacy Notice Statement

The CSA will comply with the federal Access to Information Act and Privacy Act with respect to applications received. By submitting personal information, an applicant is consenting to its collection, use and disclosure in accordance with the following Privacy Notice Statement, which explains how the applicant's information will be managed.

Necessary measures have been taken to protect the confidentiality of the information provided by the applicant. This information is collected under the authority of the CSA Class Grant and Contribution Program to Support Research, Awareness and Learning in Space Science and Technology – Research Component, and will be used for the evaluation and selection of proposals. Personal information (such as contact information and biographical information) included in the rejected proposals will be stored in a CSA Personal Information Bank for five (5) years and then destroyed (Personal Information File no. ASC PPU045). Personal information included in the successful proposals will be kept along with the proposal results for historical purposes. These data are protected under the Privacy Act. According to the Privacy Act, the data linked to an individual and included in the proposal being evaluated can be accessed by the specific concerned individual who has rights with respect to this information. This individual may, upon request,

1. be given access to his/her data and
2. have incorrect information corrected or have a notation attached.

Applicants shall note that for all agreements, information related to the funding agreement (amount, grant or contribution, name of the recipient and project location) will be made available to the public on the CSA website.

For additional information on privacy matters prior to submitting a proposal, please contact:

9. Frequently Asked Questions (FAQ)

It is the responsibility of the applicants to obtain clarification of the requirements contained herein, if necessary, before submitting an application.

For any questions related to the AO, applicants shall use the following generic email address lecedessetc-thegandccoe@asc-csa.gc.ca. Questions and answers related to this AO will be posted on the CSA website in the Frequently Asked Questions section of this AO. The CSA will respond to questions received before 5 p.m. (ET), Friday, February 15, 2019.

At any point, applicants are welcome to share with the CSA their comments or suggestions regarding the AO, the program or the process. Applicants may either use the generic email address or the generic web-based Comments and Suggestions Box.

Appendix A: Evaluation criteria definition, scale rating, and scores

Scoring and weights

Each criterion will be rated on a letter scale from A to D, with A being the highest score. A numerical weight is associated with each letter.

There is an overall minimum score of 60 to pass, as well an individual minimum requirements on all criteria individually. The Applicant is advised to read Evaluation Criteria carefully when preparing the proposal.

1. Benefits to Canada

Scoring:

• Maximum: 30
• Minimum: 20

1.1 Relevance of research investigation and Co-I role to mission objectives

This element evaluates the relationship between the proposed research objectives and Co-I role and associated mission objectives, and asks the question 'if the research objectives are achieved, how significant a contribution is this to mission objectives?'. The intent is to prioritize research that requires membership of the mission science team, and that will have most impact through direct alignment with mission objectives. This criterion does not address the feasibility of achieving research objectives which is addressed under Feasibility criteria.

1.2 Advancement of knowledge relevant to the CSA Exploration Program

This criterion evaluates the originality of the research and its potential to advance CSA Space Exploration goals as listed in the AO, and community objectives as described in the document "Canadian Space Exploration: Science and Space Health Priorities for the next Decade".

2. Results

Scoring:

• Maximum: 35
• Minimum: 20

2.1 Publication and science dissemination plan

This criterion evaluates the PI's commitment to disseminating results from the mission. It is anticipated that initial publications will be collected for launch and first results special issues, typically around launch, and 3 to 9 months after the start of science operations.

2.2 Enhancement of pool of space experts

All approved Science Team members have been evaluated as experts in a relevant field of study as part of the mission selection process. This criterion evaluates specifically the opportunity for development of Applicant's expertise through the proposed research, new collaborative research opportunities with other Science Team Members, and opportunities presented to junior researchers in the Applicant's group. Quality of opportunity rather than quantity is evaluated, as the number of young researchers that can be engaged is funding-dependent.

2.3 Timeline of anticipated results

This criterion evaluates the time between grant award and production of high impact science results. It is anticipated that the greatest number and highest profile publications will be produced after operational mission data become available.

3. Resources

Scoring:

• Maximum: 10
• Minimum: 3

Budget completeness and justification

This criterion evaluates whether the budget is adequate for the proposed work and whether it is justified. Questions to be asked are whether the work could be done for lower cost, or whether costs are highly underestimated.

4. Feasibility of the project

Scoring:

• Maximum: 20
• Minimum: 13

4.1 Feasibility of the research methodology

This criterion evaluates the feasibility of the proposed research methodology to meet the proposed research objectives. This criterion does not evaluate the relevance of the proposed research objectives to the mission which is evaluated in criterion 1: Benefits to Canadians or the expertise of the team to execute the research which is evaluated in 2.2 Enhancement of pool of space experts.

4.2 Feasibility of the research plan and schedule

This criterion evaluates the clarity, completeness and feasibility of the research plan including a clear identification of the roles and responsibilities, contribution and level of involvement of each of the team members. It also evaluates management experience with similar projects and the likelihood that the work will be completed on schedule and within budget. This is also an especially important criterion for missions that have not yet launched. The applicant needs to demonstrate a proposed research schedule that is robust to launch delays – eg no immediate dependence on data.

5. Risk and mitigation strategies - Project risks (financial, managerial, scientific and/or technical) and mitigation strategies

Scoring:

• Maximum: 5
• Minimum: 2

This criterion evaluates the top three risks associated with the project and the mitigation strategies for each risk.

Total

Scoring:

• Maximum: 100
• Minimum: 60